Minutes: BOD (Board of Directors) meeting April 30, 2008 (Wednesday).
The meeting was called to order by President Steakley at 1305 (first BOD meeting at 1300.
Present: Shipmates Brady, Clark, Moore, Reid, Simms, Steakley, Randolph (new facilities manager). LAFRA
ladies: Randolph, Rogers, Gracie, Steakley.
Absent: Shipmates: Alvarez, Garrett, Mishenko, Phillips
Recommendations: None.
Discussion:
1. Discussed upcoming installation of officers (May 2, 2008) and associated potluck.
2. Motion Moore, second Brady to provide P1000 for the President’s contingency fund and P1000 for the
Secretary’s contingency fund. Unanimously approved.
3. Shipmate and past FRA 367 president Don Randolph is the new facilities manager. Discussion on his
responsibilities which will include management over the canteen manager, LAFRA kitchen, future deli (after
we get our business license), and building and maintenance. Complete inventory of all stock will commence
daily and inventory will be balanced against receipts for daily sales until Shipmate Randolph is comfortable
with the business enterprise. Afterwards, spot checks will be done.
4. The canteen netted over P45,000 last month and the LAFRA netted over P12000.
5. Discussed hiring a full-time employee in addition to the cook to assist the LAFRA kitchen.
6. Business license for canteen, kitchen and future deli will be undertaken by Shipmate Brady and Lady
Brady.
7. Secretary needs to draft a letter to our bank identifying the officers who have bank account signature
authority. At a minimum, president, vice-president, secretary and treasurer will be included.
8. Shipmate Randolph will research deli display cases.
9. Discussion on continuing to drive towards tighter FRA-LAFRA ties to work better as a single team.
10. Mother’s Day dinner and dance at the branch home May 11, 2008. Flyers e-mailed out and more will
be hand delivered to various businesses in Barretto. Shipmates will do all the cooking and serving.
11. Father’s Day celebration on June 15, 2008. Ladies will do all the cooking and serving.
12. Wall ads: P4000 from wall ads profit spent on pumping the septic tank. Still a few folks who have not
paid for their wall ad.
13. Branch home needs more indoor wall space: might archive some of the oldest plaques to make
space for a LAFRA bulletin board. Will modify existing FRA picture board to include photos of al the LAFRA
officers next to their FRA counterparts. Facilities Manager forac.
14. PAO: still looking for a replacement PAO. Discussed purchasing a digital camera to document
activities vice relying on someone using their personal camera.
15. Shipmate Randolph will take over as branch chaplain.
16. Shipmate Rogers will remain as MAA.
17. Shipmate Alvarez will remain as Hospital and Welfare.
18. Shipmate Koeppen will remain as Americanism and Patriotism.
19. Alpha roster needs updated—remove deceased members—Simms e-mail member services on May
1, 2008, to take care of this.
20. Supreme commander board needs to be updated. Shipmate Brady will have the name tags engraved
once given an accurate list.
21. Reports:
a. Branch officer’s report due to region and national after Installation of officers on May2, 2008.
b. Remaining reports due before regional convention.
22. Six new members over the last two months. Membership award received for Shipmate “Doc” Gillis.
New members will be initiated at the June GMM.
23. Discussed associate membership: P500 per year but need to work out a graduated (based on age)
associate life membership schedule. Secretary Simms will develop a proposal. All, associate membership
monies will go to youth activities.
24. Discussed a member’s happy hour and ways to adjust happy hour prices.
25. Discussed purchasing a meat grinder for the future deli, all agreed a good idea:
a. Motion Moore, second Clark to purchase a meat grinder for no more than P12,000. Approved;
Shipmate Brady to pursue.
26. FRAlics 2008 a success. Without the final figures we appear to have done better than last year. Final
figures should be presented at the GMM, May 2, 2008.
27. Motion Clark, second Brady to provide the new Facilities Manager with a monthly stipend of P2000
to cover transportation and other facilities-related expenses.
Meeting was adjourned by President Steakley at 1413.
Submitted: Approved:
Scott M. Simms Dan H. Steakley
Secretary, President,
Branch 367 Branch 367